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        <div id="content-top1">Page 9 - CICT Magazine e-Version January 2020</div>
        <div id="content-top2">P. 9</div>
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    <pre style="white-space:pre-line"><code>System mapping
6\VWHP0DSSLQJLVGRQHZKHQWKHVSHFLÃ€FGDWDLVQRWPDSSHGWRWKHV\VWHP7KDWPHDQVLI WKHGDWDLVQRWPDSSHGLQD6HUYLFH7HPSODWH
system wonâ€™t identify the data. There are main 3 types of mapping system available. It is the very safest mode to not to be changed the
POD.

POD
7KHSRUWFRGH7'5PHQWLRQWKHOHWWHU%XWIRUWKH&,&7&726WDNHVRQO\OHWWHUFRGHV7KHUHIRUHWKH\KDYHFUHDWHGWRLGHQWLI\
OHWWHUFRGHVE\OHWWHUFRGHVOHWWHUSRUWFRGHVRQO\FRQVLVWRI WKHSRUWFRGH%XWIRUOHWWHUFRGHWKHFRXQWU\RI WKDWSDUWLFXODUSRUW
situated is also mentioned.

ISO
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is a list of ISO codes in the system for all container types.

/LQH
It helps to tally the container information of agent and the terminal direct billing line operator

Container Information Lists
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FRQWDLQHUOLVWVDUHUHTXHVWHGE\VKLSSLQJOLQHV7KHUHDVRQEHKLQGDFRQWDLQHUOLVWLVWRXQGHUVWDQGWKHDYDLODELOLW\RI VSHFLÃ€FFRQWDLQHUV
and ensure accuracy.

Documentation
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documents are only arranging and storing.

Vessel File(DFKYHVVHODQGYR\DJHKDYHDVHSDUDWHÃ€OHWRVWRUHKDUGFRSLHVZKLFKUHOHYDQWWRWKDWYHVVHODQGYR\DJH3UHSDUDWLRQRI WKLV
Ã€OHLVVWDUWHGZLWK'36DQGÃ€QLVKHGZLWKWKH'36DVZHOO$IWHUDGGLQJUHOHYDQWGRFXPHQWVE\RWKHUVHFWLRQVÃ€OHLVDUUDQJHGDFFRUGLQJ
WRDVSHFLÃ€FVHTXHQFHRI GRFXPHQWV7KHLPSRUWDQFHRI WKLVÃ€OHLVLWFDQEHXVHIXOWRLGHQWLI\WKHRSHUDWLRQLQIRUPDWLRQWRÃ€QGDQ\
faults during the operation.

ECR List (PSW\FRQWDLQHUUHFHLYLQJUHTXHVWOHWWHULVDGRFXPHQWZKLFKLVVHQWE\DVKLSSLQJOLQHPHQWLRQLQJWKDWUHOHDVHPHQWLRQHG
HPSW\FRQWDLQHUVIRUDSDUWLFXODUREUHIHUHQFH'36JHWDVFDQFRS\RI WKHOHWWHUDQGVHQGLWWR&,72DQGRULJLQDOGRFXPHQWLVSXWWR
(&5Ã€OH

Guarantee Letter - When a shipping line needs any changes for their boat note regarding due to various reasons like vessel change
VKLSSLQJOLQHVKRXOGSDVVDQRWKHUERDWQRWHZLWKWKHFKDQJHV7KHUHIRUHVKLSSLQJOLQHUHTXHVWWRFRQWLQXHWKHORDGLQJRSHUDWLRQIRUWKDW
container by a guarantee letter until they hand over the new boat note to DPS. In addition to that, from this letter the container can be
release for loading until the boat note is received.

Damage Report - This document is regarding damage containers. It sends to DPS from vessel operator. Then the DPS scanned it and
email to relevant line operators. The DPS records it in a book by mentioning container number, reference, voyage, vessel and the sign of
the person who scanned damage reports.

Parties dealing with the Data Processing Section

 É¼ 6UL/DQND&XVWRPV
                     Sufferance letter is the customs approved letter for the berthing of a vessel and for the discharging of goods.

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  %RDW1RWHLVWKHFXVWRPVDSSURYHGOHWWHUIRUDQH[SRUWFRQWDLQHU
 É¼ /LQH2SHUDWRUV

                     The line operator is a technical management position with in a shipping company. The role of the line operator is to
                     ensure that all the technical tasks in relation to the operation of the vessel are performed in accordance with the
                     company procedures.
 É¼ *DWH+RXVH
 É¼ 63/Â²6KLS3ODQQHUV
 É¼ &lt;3/Â²&lt;DUG3ODQQHUV
 É¼ &,72Â²&RQWDLQHU,QWHU7UDFNLQJ2IÃ€FH
 É¼ &7/Â²&RQWURO3ODQQHUV

                                                                                                                  Nishantha Gunasekara
                                                                                                                            Operations Dept

                                                                                                                                  7</code></pre>
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